SCRC
EXECUTIVE APPLICATION

For the very first time, University of Toronto, Scarborough Campus Residence Council is hiring new executives living on res to aid with event planning and implementation for the Fall 2021 - Winter 2022 term! 

 

Before applying via the provided Google Form, please look through the role descriptions in this document: 

 

Secretary 

Director of Logistics 

Directors of Marketing 

Director of Finance 

Director of Operations 

 

Please submit your application here by November 19th, 2021. 

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Secretary 

 

SCRC’s Secretary for the upcoming terms will be working closely with the President to optimize the efficiency of the Council. The Secretary is assigned with administrative duties to enhance the organization of meeting information and the scheduling of deadlines. 

 

Responsibilities: 

·       Host weekly / bi-weekly meetings for specific departments or the entire council and enable effective communication 

·       Recording meeting hours and attendance 

·       Upload a list of upcoming tasks and key points discussed in every meeting for future reference 

·       Work with the President and Director of Operations to schedule upcoming events and tasks 

·       Assist the President and other departments with miscellaneous tasks for events 

·       Good communication skills 

·       Able to attend and host regular team meetings 

·       Effective time management skills 

·       Ability to coordinate and collaborate with team members 

·       Organizational skills - scheduling, prioritization of tasks, and adaptability

 

 

Directors of Marketing 

 

The Directors of Marketing will be closely working with the Vice President of Communications in brainstorming and creating posts for social media and spreading awareness for events and the council through a variety of marketing mediums.  

 

Responsibilities: 

·       Create and follow through with a social media strategy to enhance the outreach of the SCRC’s social media platforms 

·       Report to the council about upcoming plans for posts and receive feedback from concerned members of the council before uploading posts 

·       Analyze and suggest other platforms to market events  

·       Assist with photography and videography 

·       Creativity 

·       Social Media understanding   

·       Flexibility and Adaptability 

·       Time Management Skills 

·       Experience in graphic design or video editing (optional) 

·       Attention to detail and aesthetic 

·       Adherence to scheduled deadlines 

 

 

Director of Finance 

 

SCRC’s Director of Finance works closely with the Vice President of Finance to manage and prepare accurate financial statements for auditing purposes and manage the Council budget for effective reimbursement and allocation of expenses towards residence events. 

 

Responsibilities: 

·       Aid in the purchasing and procurement of products for residence events 

·       Become familiar with the formatting of financial statements (cash journal, income statement) to successfully analyze expense transactions and ensure that all financial statements are accurate and up to date 

·       Work together with the Vice President of Finance to seek and research for cost-efficient goods and services for events that fit into the allocated budget 

·       Responsible for finding cost-cutting techniques for event budgeting and reducing expenses 

·       Familiarity with Excel and financial statements is an asset 

·       Multitasking  

·       Detail oriented and accurate 

·       Critical and financial analysis skills  

·       Adherence to scheduled deadlines 

 

 

Director of Logistics 

 

SCRC’s Director of Logistics works closely with the Vice President of Residence Life to assist in managing and preparing for the events planned by the SCRC. 

 

Responsibilities: 

 

·       Assist the VP Residence Life with the logistical tasks during events 

·       Purchasing supplies from outside the campus

·       Site finalization for events 

·       Setting up the event 

·       Manage inventory and supplies already present at the council storage space

·       Highly motivated and committed to the work

·       Adherence to the deadlines

·       Good communication and management skills

·       Willingness to complete the 

 

 

 Directors of Operations 

 

The Directors of Operations will be working towards ensuring a safe and friendly environment within the council and will directly report to the President if an unpleasant environment is created. Additionally, Director of Operations will also assist other executive members during events to ensure that no member is over-burdened with tasks

 

Responsibilities: 

 

·       Ensure that council policies are properly followed

·       Regularly report the performance of the members to the President

·       Create a monthly performance report for the executive members of the council

·       Oversee all tasks and assist any member that need assistance during events

·       Ensure completion of tasks within the deadlines and regularly follow-up members for the progress of the tasks

·       Must be committed and motivated to work

·       Should have good communication, public handling and management skills